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Implementation and adoption of nationwide electronic health records in secondary care in England: final qualitative results from prospective national evaluation in "early adopter" hospitals.

Sheikh, Aziz; Cornford, Tony; Barber, Nicholas; Avery, Anthony; Takian, Amirhossein; Lichtner, Valentina; Petrakaki, Dimitra; Crowe, Sarah; Marsden, Kate; Robertson, Ann; Morrison, Zoe; Klecun, Ela; Prescott, Robin; Jani, Yogini; Quinn, Casey; Ficociello, Maryam; Voutsina, Katerina; Paton, James; Fernando, Bernard; Jacklin, Ann; Cresswell, Kathrin

Authors

Aziz Sheikh

Tony Cornford

Nicholas Barber

Anthony Avery

Amirhossein Takian

Valentina Lichtner

Dimitra Petrakaki

Sarah Crowe

Kate Marsden

Ann Robertson

Zoe Morrison

Ela Klecun

Robin Prescott

Yogini Jani

Casey Quinn

Maryam Ficociello

Katerina Voutsina

James Paton

Bernard Fernando

Ann Jacklin

Kathrin Cresswell



Abstract

Objectives: To evaluate the implementation and adoption of the NHS detailed care records service in 'early adopter' hospitals in England. Design: Theoretically informed, longitudinal qualitative evaluation based on case studies. Setting: 12 'early adopter' NHS acute hospitals and specialist care settings studied over two and a half years. Data sources: Data were collected through in depth interviews, observations, and relevant documents relating directly to case study sites and to wider national developments that were perceived to impact on the implementation strategy. Data were thematically analysed, initially within and then across cases. The dataset consisted of 431 semistructured interviews with key stakeholders, including hospital staff, developers, and governmental stakeholders; 590 hours of observations of strategic meetings and use of the software in context; 334 sets of notes from observations, researchers’ field notes, and notes from national conferences; 809 NHS documents; and 58 regional and national documents. Results: Implementation has proceeded more slowly, with a narrower scope and substantially less clinical functionality than was originally planned. The national strategy had considerable local consequences (summarised under five key themes), and wider national developments impacted heavily on implementation and adoption. More specifically, delays related to unrealistic expectations about the capabilities of systems; the time needed to build, configure, and customise the software; the work needed to ensure that systems were supporting provision of care; and the needs of end users for training and support. Other factors hampering progress included the changing milieu of NHS policy and priorities; repeatedly renegotiated national contracts; different stages of development of diverse NHS care records service systems; and a complex communication process between different stakeholders, along with contractual arrangements that largely excluded NHS providers. There was early evidence that deploying systems resulted in important learning within and between organisations and the development of relevant competencies within NHS hospitals. Conclusions: Implementation of the NHS Care Records Service in 'early adopter' sites proved time consuming and challenging, with as yet limited discernible benefits for clinicians and no clear advantages for patients. Although our results might not be directly transferable to later adopting sites because the functionalities we evaluated were new and untried in the English context, they shed light on the processes involved in implementing major new systems. The move to increased local decision making that we advocated based on our interim analysis has been pursued and welcomed by the NHS, but it is important that policymakers do not lose sight of the overall goal of an integrated interoperable solution.

Citation

SHEIKH, A., CORNFORD, T., BARBER, N., AVERY, A., TAKIAN, A., LICHTNER, V., PETRAKAKI, D., CROWE, S., MARSDEN, K., ROBERTSON, A., MORRISON, Z., KLECUN, E. PRESCOTT, R., QUINN, C., JANI, Y., FIOCOCIELLO, M., VOUTSINA, K., PATON, J., FERNANDO, B., JACKLIN, A. and CRESSWELL, K. 2011. Implementation and adoption of nationwide electronic health records in secondary care in England: final qualitative results from prospective national evaluation in 'early adopter' hospitals. BMJ [online], 343(7829) article ID d6054. Available from: https://doi.org/10.1136/bmj.d6054

Journal Article Type Article
Acceptance Date Aug 5, 2011
Online Publication Date Oct 17, 2011
Publication Date Oct 17, 2011
Deposit Date Aug 14, 2020
Publicly Available Date Aug 14, 2020
Journal BMJ
Print ISSN 0959-8138
Electronic ISSN 1468-5833
Publisher BMJ Publishing Group
Peer Reviewed Peer Reviewed
Volume 343
Issue 7829
Article Number d6054
DOI https://doi.org/10.1136/bmj.d6054
Keywords Evaluation; Implementation; Electronic records; National stragegy; NHS; Care records
Public URL https://rgu-repository.worktribe.com/output/960168

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